Annual Leave, General Information
Leave Year Begins PP-02
Jan. 7, 2006 - Ends PP-01 Jan. 5, 2007
Annual leave is provided to employees for rest, for
recreation, and for
personal and emergency purposes.
is provided to
employees for paid time off from regularly scheduled work hours. The chart
below shows how much annual leave is accrued for full-time and part-time
employees. Annual leave for full-time employees is credited at the beginning
of the leave year, while annual leave for part-time employees is accrued
in units of 20, 13, or 10 hours worked.
Postal employees can elect to receive annual leave in lieu
of holiday leave pay
when they work on holidays. The changes affect clerk,
maintenance motor vehicle, postal police as well as
employees in several bargaining units, including the
Information Technology/Accounting Service Center and the
Operating Services Division, both represented by the APWU
Union, mail handlers and certain non-bargaining
employees in the executive and administrative salary
schedule (EAS) . Eligible employees that work their holiday,
at their option, may elect to have their annual leave
balance credited with up to eight hours of annual leave in
lieu of holiday leave pay. The following 10 days are
observed as holidays: New Year's Day; Martin Luther King Jr.'s Birthday; Washington's Birthday (Presidents' Day);
Memorial Day; Independence Day; Labor Day; Columbus Day;
Veterans' Day; Thanksgiving; and Christmas.
Less than 3 years
15 years or more
Leave Per Year/ Pay Period
4 hours for each full biweekly pay
period; i.e. 104 hours (13 days) per 26-period leave year.
6 hours for each full biweekly pay period plus 4 hours in last full pay
period in calendar year; i.e. 160 hours (20 days) per 26-period leave year.
for each full biweekly pay period; i.e., 208 hours (26 days) per 26-period
Bargaining Unit Employees: 440 hours
2006 Annual Leave
Year Begins January 7th, Pay Period 2
|New Year's Day
January 1(observed January 2)
|Martin Luther King, Jr.'s Birthday
11 (observed Nov. 10)
From ELM Chapter 510 April 2004
The annual leave exchange program provides
eligible employees with the opportunity to receive cash in
exchange for leave that they will earn during the next leave
year. Accumulated leave and leave accrued during the current
leave year cannot be exchanged under this program. The terms and
conditions for exchanging leave vary for bargaining unit and
nonbargaining unit employees and are explained in the
instructions mailed to eligible employees before the open season
November 15 through December 15 each year.
Annual Leave Exchange
Certain national collective bargaining
agreements provide a leave exchange option for covered
employees. Eligibility and the other terms and conditions for
this option are set forth in the applicable collective
bargaining agreements and information related to administering
Annual Leave Exchange
Career employees permanently assigned to a
nonbargaining unit position are provided the option at the end
of the calendar year to exchange for cash a given number of
hours of the annual leave they would otherwise earn during the
next leave year. The minimum and maximum number of hours allowed
each year, as well as the leave balance the employee must have
at the end of the leave year in which the election is made, and
any other requirements, are determined by consultation with
Postal Service management associations and specified in
information related to administering the program.
The annual leave-sharing program provides
employees the opportunity to receive and use donated annual
leave and to donate their annual leave to another employee under
certain conditions. The program is limited to career
nonbargaining unit and bargaining unit employees and to
noncareer employees designated as transitional employees (TEs)
under certain collective bargaining agreements. The terms and
conditions for this program are set forth in applicable
collective bargaining unit agreements and memorandums of
understanding. Instructions for administration of the terms and
conditions are found in Management Instruction EL-510-1999-4,
Annual Leave Sharing Program.
Employees Labor & Relations Manual
Employees are encouraged to exercise their voting rights. So far
as is practicable without seriously interfering with service,
postal employees, excluding casual and temporary employees, who
desire to vote or register in any election or in any referendum
on a civic matter in their community are excused for a
reasonable time for that purpose on a day they are scheduled to
work. Casual and temporary workers are encouraged to vote but
are not eligible for administrative leave for this purpose.
officials in charge of installations obtain necessary
information concerning the hours during which the polls are open
in the political subdivisions in which their employees reside.
They then make an administrative determination regarding the
amount of excused absence necessary (and limits in accordance
with 519.323). Employees are notified of this determination and
of the procedures to be followed in obtaining advance approval
for the absence.
following provisions concern time allowed for voting:
Rule. As a general rule, if the polls are not open at least
3 hours either before or after an employee's scheduled hours of
work, the employees may be excused for the length of time that
permits them to report for work 3 hours after the polls open or
to leave work 3 hours before the polls close, whichever requires
the lesser amount of time off.
b. Exception to
Three-Hour Rule. Under exceptional circumstances, if the
general rule in 519.323a does not permit sufficient time, an
employee may be excused for the additional time needed to vote.
However, time off must not exceed a full day.
c. Charge to Annual
Leave or LWOP. If an employee's voting place is beyond
normal commuting distance and if voting by absentee ballot is
not permitted, employees may be granted sufficient time off to
be able to make the trip to the voting place to cast their
ballots. When more than 1 day is required to make the trip to
the voting place, postal officials observe a liberal policy in
granting necessary time off for this purpose. Time off in excess
of 1 day is charged to annual leave or, if annual leave is
exhausted or the employee so requests, it is charged to LWOP.
employee votes in a jurisdiction that requires registration in
person, time off to register is granted on substantially the
same basis as for voting, except that no time is granted if
registration can be accomplished on a nonworkday and the place
of registration is within a (reasonable) 1 day, round trip
travel distance of the employee's place of residence.
employee is not allowed administrative leave for voting or
registration during a period of absence on sick leave, annual
leave, or LWOP pay.