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OSHA Information


Voluntary Protection Programs - VPP

OSHA's Voluntary Protection Programs (VPP) is intended to promote effective worksite-based safety and health


- OSHA: Indoor Air Quality and Hazard Recognition


- More Information



Ivins: Workers, watch out: new OSHA chief has a slippery record (1/20/05)


Snare appointed Acting OSHA Head

Prior to joining OSHA, Snare was in private practice in Texas with a firm whose website boasts the firm’s areas of expertise include ” union avoidance campaigns. (12/19/04)


U.S. Secretary of Labor Elaine L. Chao Announces New Appointments at OSHA (12/14/04)

OSHA Requirements for "First Aid Kit" in the Workplace  



The Postal Service is required to maintain one or more adequately stocked first aid kits at the workplace.  When selecting a first aid kit please keep in mind that the implementation of Federal OSHA regulations for first aid will vary based upon the type of workplace.  The information below is applicable and should assist you in determining if your facility is in compliance with OSHA's first aid requirements. 



"The employer shall ensure the ready availability of medical personnel for advice and consultation on matters of plant health."



"In the absence of an infirmary, clinic, or hospital in near proximity to the workplace which is used for the treatment of all injured employees, a person or persons shall be adequately trained to render first aid. Adequate first aid supplies shall be readily available."


According to interpretations released by OSHA, they consider near proximity to the workplace to be defined as "medical treatment is obtainable within 3 - 4 minutes." If this near proximity is not available, then adequate first aid supplies shall be readily available.  "Adequate" is defined based upon the types of injuries that are common in your particular workplace.  If paper cuts are the problem, then have first aid supplies for those, if more serious injuries are the problem or risk, then the first aid supplies should address those medical needs.


If you already have a first aid kit, it is important to maintain the contents.  Please check your kit to make sure all items have an adequate quantity and are not expired.



"Where the eyes or body of any person may be exposed to injurious corrosive materials, suitable facilities for quick drenching or flushing of the eyes and body shall be provided within the work area for immediate emergency use."


 In addition to the regulation, Appendix A, an optional guideline, lists the minimum contents of general first aid kits according to ANSI Z308.1-1978 (OSHA has not yet adopted the more recent versions of ANSI Z308.1). The contents outlined in Appendix A are adequate for most small workplaces, but larger employers should determine the need for additional first aid supplies or equipment.

According to ANSI Z308.1-1978, the kits must provide standardized sizes and cases of unit packaging, minimum specifications for the manufacturer of more commonly used items, and must allow complete flexibility in the selection of items supplied in the cases at the discretion of a consulting physician as required by 1910.151.

Appendix A to § 1910.151 -- First aid kits (Non-Mandatory)

First aid supplies are required to be readily available under paragraph § 1910.151(b). An example of the minimal contents of a generic first aid kit is described in American National Standard (ANSI) Z308.1-1978 "Minimum Requirements for Industrial Unit-Type First-aid Kits." The contents of the kit listed in the ANSI standard should be adequate for small worksites. When larger operations or multiple operations are being conducted at the same location, employers should determine the need for additional first aid kits at the worksite, additional types of first aid equipment and supplies and additional quantities and types of supplies and equipment in the first aid kits.


In a similar fashion, employers who have unique or changing first-aid needs in their workplace may need to enhance their first-aid kits. The employer can use the OSHA 200 log, OSHA 101's or other reports to identify these unique problems. Consultation from the local fire/rescue department, appropriate medical professional, or local emergency room may be helpful to employers in these circumstances. By assessing the specific needs of their workplace, employers can ensure that reasonably anticipated supplies are available. Employers should assess the specific needs of their worksite periodically and augment the first aid kit appropriately.


If it is reasonably anticipated that employees will be exposed to blood or other potentially infectious materials while using first aid supplies, employers are required to provide appropriate personal protective equipment (PPE) in compliance with the provisions of the Occupational Exposure to Blood borne Pathogens standard, § 1910.1030(d)(3) (56 FR 64175). This standard lists appropriate PPE for this type of exposure, such as gloves, gowns, face shields, masks, and eye protection. A free OSHA publication about first aid is available for download by visiting this web link:  http://www.freeoshainfo.com/pubpages/firstaid.htm (7/10/06)

Gary Kloepfer
Assistant Director
Maintenance Division

(202) 842-4213
(202) 251-1495 Cell
(202) 289-3746 FAX

Employers Must Post Injury/Illness Summaries by Feb 1st (source: OSHA)

Beginning Feb. 1, employers must post a summary of the total number of job-related injuries and illnesses that occurred last year, the Occupational Safety and Health Administration (OSHA) announced today. Employers are only required to post the Summary (OSHA Form 300A) -- not the OSHA 300 Log -- from Feb.1 to April 30, 2006.

The summary must list the total numbers of job-related injuries and illnesses that occurred in 2005 and were logged on the OSHA 300 form. Employment information about annual average number of employees and total hours worked during the calendar year is also required to assist in calculating incidence rates. Companies with no recordable injuries or illnesses in 2005 must post the form with zeros on the total line. All establishment summaries must be certified by a company executive.

The form is to be displayed in a common area wherever notices to employees are usually posted. Employers must make a copy of the summary available to employees who move from worksite to worksite, such as construction workers, and employees who do not report to any fixed establishment on a regular basis.

Employers with ten or fewer employees and employers in certain industry groups are normally exempt from federal OSHA injury and illness recordkeeping and posting requirements. A complete list of exempt industries in the retail, services, finance and real estate sectors is posted on OSHA's Web site.

Exempted employers may still be selected by the Labor Department's Bureau of Labor Statistics to participate in an annual statistical survey. All employers covered by OSHA need to comply with safety and health standards and must report verbally within eight hours to the nearest OSHA office all accidents that result in one ore more fatalities or in the hospitalization of three or more employees.

Copies of the OSHA Forms 300, 300A and 301 are available on the OSHA Recordkeeping Web page --http://www.osha.gov/recordkeeping/index.html -- in either Adobe PDF or Microsoft Excel Spreadsheet format.

Employers are responsible for providing a safe and healthful workplace for their employees. OSHA's role is to assure the safety and health of America's workers by setting and enforcing standards; providing training, outreach, and education; establishing partnerships; and encouraging continual process improvement in workplace safety and health. For more information, visit http://www.osha.gov.

OSHA 300A Annual Summary for Calendar Year 2005 (Postal Bulletin 1/19/06)

The Occupational Safety and Health Administration (OSHA) requires all Postal Service installation and establishment heads to prepare and post the OSHA 300A Annual Summary for Calendar Year 2005 by February 1, 2006.


 Excerpts from the Employee Labor Relations Manual (ELM)
821 Actions in the Event of Accident, Injury, or Illness
821.1 Injury, Illness, and Accident Reporting
821.11 Overview of Overlapping Postal and OSHA Reporting and Logging Requirements
The Postal Service is required by OSHA regulations to record occupational injuries and illnesses in a log and summary format and maintain a supplementary record of occupational injuries and illnesses. In addition, the Postal Service maintains the Human Resources Information System (HRIS) Safety and Health Subsystem, to meet safety and health program and business needs. To avoid duplication, PS Form 1769, Accident Report, is used both for inputting accidents into the Safety and Health Subsystem, and conducting subsequent analyses and for fulfilling OSHA requirements for a supplementary record of occupational injuries and illnesses
(in lieu of the OSHA form). This extended use of the PS Form 1769 is accomplished by using the "Narrative" block to record the additional information required by OSHA. See 822 for additional OSHA and postal serious accident and fatality reporting.
821.122 OSHA Requirements

Requirements for recording OSHA recordable injuries and illnesses and maintaining a supplementary record (using PS Form 1769 in lieu of the OSHA form, see 821.131) are published in OSHA Publication OMB 1218 0176, Recordkeeping Guidelines for Occupational Injuries and Illnesses. This publication is available through field safety professionals, and is also available on the OSHA Website at http://www.osha.gov

821.131 Completing Form 1769
The manager or supervisor of the employee or operation reports all accidents and occupational injuries and illnesses on PS Form 1769 within 24 hours, using the "Narrative" block to record the employee's home address and the full circumstances of the accident - the who, what, when, where, why, and how of the injury or cause of illness

821.14 Maintaining Logs and Summaries
821.141 Postal Accident Log
Each facility, i.e., plant, associate office, station, branch, etc., must maintain an accident log, by fiscal year, of all accidents recorded in the Safety and Health Subsystem, using PS Form 1772, Accident Log, or electronic equivalent (see 821.34). Enter accident information within 5 working days after receiving PS Forms 1769. Make entries in sequential order and number as necessary.

Exception: Maintenance of station and branch accident logs at the appropriate plant or associate office level is permitted if provisions are made for at least semiannual feedback of data to each station or branch for local management, employee representatives, and employee access. (An OSHA log and summary must be maintained for every facility, however.)

Note: This form is not the OSHA log and summary, but a separate log of all accidents recorded in the Safety and Health Subsystem

821.142 - OSHA Annual Summary of Injuries and Illnesses

Each facility must maintain a log and summary, by calendar year, of OSHA recordable occupational injuries and illnesses from Forms 1769. All such injuries and illnesses must be recorded on the log within 6 days of receipt of the information. A copy of the log, updated within 45 calendar days, must be present at all times in the facility. Post copies of the summary for a minimum of 30 consecutive days (NLT

February 1 to March 1)  in a conspicuous place (s) at every facility. Maintain and retain the OSHA log and summary for 5 years following the end of the calendar year.

Judge Orders Agency to Disclose Injury/Illness Rates-A federal judge has ordered the Occupational Safety and Health Administration to disclose for the first time the company names and the worker injury and illness rates of the American workplaces with the worst safety records. Up to now, the agency has published the names of the sites with worker injuries above an established norm, but not the injury rates for specific sites or any ranking to identify the worst offenders. In practice, it was difficult for reporters or the public to know where it was riskiest to work and whether the agency was effective in bringing about improvements (8/3/04)

From PR Reader:  Postal Facility Regulations for Heating & Cooling Temperatures


Energy Conservation, Utilities, Heating Fuels, and Bulk Vehicle Fuel

ASM 541.11 states:

"All installation heads must follow these energy conservation measures:

b. Maintain a maximum heating temperature of 65 degrees Fahrenheit during working hours and 55 degrees Fahrenheit during nonworking hours.

c. Maintain a minimum cooling temperature of 78 degrees Fahrenheit during working hours and no cooling during nonworking hours."

In addition to the obvious grievance of reducing the workroom floor temperature to 78 degrees, the employees should also grieve (and publicize) those individual managers who are cooling their offices below 78 degrees.  It is not authorized and the managers are wasting energy and dollars.  Since they are sedentary, they are less prone to heat stress than the workers.

If a person is experiencing symptoms of heat stress and mitigating factors are not helping, they should see a doctor.  The doctor can impose a temperature restriction above which the employee may not work or give the employee a few days off.  Heat stress varies by the amount of physical work a person does and by a number of personal factors.

I kept a digital thermometer at work for the purpose of resolving heating and cooling complaints from employees.  You can get them at Radio Shack.  Many stores also carry small digital clocks with digital thermometers built in. (6/26/04)

Resources on HEAT STRESS:

USPS Policy Letter by Patrick Donahoe Re: Personnel Cooling Fans

OSHA Technical Manual, Chapter 4 Heat Stress

Protecting Workers in Hot Environments

Heat Stress http://www.osha.gov/SLTC/heatstress/index.html

Heat Stress Card http://www.osha.gov/Publications/osha3154.pdf

Working in Hot Environments


OSHA Requirements When a Worker Experiences a Job-Related Injury or Illness

Over the past three decades, occupational injuries and illnesses in the U.S. have declined by 42 percent, even though employment has more than doubled. Nevertheless, every year, nearly five million workers experience an occupational injury or illness on the job. More than half of these injuries and illnesses are severe enough to cause the worker to spend time away from work.

OSHA, along with safety and health professionals around the Nation, is working with employers and employees to move toward zero injuries and illnesses in U.S. workplaces. And the agency will not be satisfied until every worker in America goes home safe and sound each day.

Reporting Catastrophes

When a worker is killed on the job and/or three or more workers are hospitalized, all employers covered by OSHA must report to the agency with­in eight hours. Fatal heart attacks also must be reported. Employers can call the nearest OSHA area office or the agency’s toll-free number 800­321-OSHA (6742) to provide this information.

 Providing First Aid

Employers who are not within three to four minutes of a hospital or clinic must be prepared to provide first aid to workers who experience injuries or illnesses on the job. OSHA requires that adequate first aid supplies must be readily available and that someone must be adequately trained to render first aid.

 The agency also encourages employers to consider acquiring automated external defibrillators (AEDs)—medical devices designed to revive victims of sudden cardiac arrest. These devices analyze a victim’s heart rhythm and deliver an electric shock to restore heart rhythm to normal. Battery-operated AEDs are compact, lightweight, portable, safe and easy to use. Having them onsite can save precious time and improve survival odds because they can be used before emergency medical service personnel arrive.

 Investigating Accidents

One of the hallmarks of an effective safety and health management system is a commitment to investigate every incident that results in a worker injury or illness—and near-misses as well. By immediately following up, employers can identify root causes and take corrective steps to prevent future problems.

 Getting Help with Safety and Health Management Systems

When it comes to injuries and illnesses, the best defense is a good offense—a pro-active safety and health management system that focuses on finding and fixing hazards before they can lead to problems. OSHA offers various services—such as consultation and compliance assistance programs—to help employers establish safety and health management systems.

OSHA’s Consultation Program, for example, is a free service to help smaller employers identify and fix hazards in their workplaces. OSHA also has compliance assistance specialists available in each area office to help employers and employees comply with OSHA requirements. OSHA cooperative and partnership programs often offer assistance with establishing safety and health manage

OSHA’s Safety and Health Management eTool— interactive software on OSHA’s website—helps users build their own safety system based on a series of questions and the specific responses a user provides. Employers and employees also may consult OSHA’s Handbook for Small Businesses and “Safety and Health Program Management Guidelines,” Federal Register 54:3904-3916, January 26, 1989. All these resources are available at www.osha.gov.

This is one in a series of informational fact sheets highlighting OSHA programs, policies or standards. It does not impose any new compliance requirements. For a comprehensive list of compliance requirements of OSHA standards or regulations, refer to Title 29 of the Code of Federal Regulations. This information will be made available to sensory impaired individuals upon request. The voice phone is (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627.

This is one in a series of informational fact sheets highlighting OSHA programs, policies or standards. It does not impose any new compliance requirements. For a comprehensive list of compliance requirements of OSHA standards or regulations, refer to Title 29 of the Code of Federal Regulations. This information will be made available to sensory impaired individuals upon request. The voice phone is (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627.


Powerheart AED automatically monitors the patient's cardiac rhythm and determines if the patient requires a defibrillation shock.

U.S Postal Inspection Service, Alabama Army National Guard, Texas State Health Agency Purchase Total of 727 Units for a Combined $1.5 Million

IRVINE, CA (September 5,2003) . . . . Cardiac Science, Inc. (Nasdaq: DFIB), a leading manufacturer of life-saving automated public access defibrillators (AEDs), today announced it has been selected by three government agencies, including the U.S. Postal Inspection Service, to outfit various facilities around the nation with Powerheart®-brand Automated External Defibrillators (AEDs). In aggregate, the government agencies purchased 727 AEDs at a total cost of approximately $1.5 million.

Along with the U.S. Postal Inspection Service, which purchased 300 AEDs for deployment in 40 locations throughout the country, the other government agencies included the Alabama Army National Guard and the Texas Department of Mental Health and Mental Retardation. The Alabama Army National Guard purchased 220 AEDs for deployment in all 200 armories throughout the state, and for its headquarters in Montgomery as well as in mobile military units used in active drills. The Texas state health agency purchased 207 devices that will be deployed in its nine state mental health facilities around the state to safeguard its employees and patients from sudden cardiac arrest.

All three agencies selected the Cardiac Science Powerheart® AED over those of its competitors based on their ease of use and reliability, among other determining factors.

“The missions of these organizations include safeguarding the lives of their employees while they carry out their duties. Having an AED in the workplace is a key element in that kind of protection,” said Cardiac Science President and CEO Raymond W. Cohen. “It is now nearly universally recognized that working people in all walks of life, be it active military duty or civil service work in a government office, need the benefit of the only immediate protection against sudden cardiac arrest – an AED.”