MAIL PROCESSING
CLERK, PS-05
Mail Processing Clerk PS-05 (pdf)
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STD POSITION DESCRIPTION
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U.S. Postal Service |
FUNCTIONAL PURPOSE
Performs a variety of clerk duties required to process mail using
automated mail processing equipment or manual methods of sortation and
distribution.
DUTIES AND RESPONSIBILITIES
1. Makes one or more sortations of outgoing and/or incoming mail using the
appropriate sort program or manual distribution scheme.
2.
On a rotating basis, performs all of the following duties: loads mail onto
automated equipment, culling out non-processable items; enters sort plan
and starts equipment; monitors flow of mail to ensure continuous feed;
sweeps separated mail from bins/stackers; and stops equipment when
distribution run or operation is completed. Runs machine reports. Clears
jams and contacts maintenance for assistance when required.
3.
Prepares work area, ensuring all necessary support equipment and
materials, including labels, trays and other containers, are in place.
4.
Removes sorted mail from bins or separations and places into appropriate
trays or containers for further processing or dispatch based on knowledge
of operating plans and dispatch schedules, or at the instruction of
supervisors or expediters; may riffle or verify mail to ensure sortation
accuracy as needed.
5.
In addition, may perform any of the following duties: provide service at
public window for non-financial transactions; maintain records of mails;
examine balances in advance deposit accounts; and record and bill mail
requiring special services.
6
Uses established safe work methods, procedures and safety precautions.
7.
Performs other job related tasks in support of primary duties.
SUPERVISION
Supervisor, Distribution Operations; Supervisor, Customer Services, or
other designated supervisor
SELECTION METHOD
BARGAINING UNIT
Clerk
(End of Document)
Document Date:
4-25-02 SPD Number:
SP-2046
Occupation Code: 2315-0063
Q&A
SENIOR MAIL PROCESSOR 06/05/2002
Senior Mail Processor
Questions & Answers
The following questions and answers relate to the May 9, 2002 Memorandum
of Understanding (MOU) Re: Senior Mail Processors (SMP) PS-6 in
Non-Maintenance Capable Offices.
1.Do the numbers attached
to the Memorandum of Understanding on Senior Mail Processor reflect
the maximum number of SMPs per site?
No. The numbers reflect the minimum number
of SMPs per site. Any additional SMP duty assignments created pursuant
to Part 233 of the ELM will vary depending on the facts in each
installation.
2.May a SMP be assigned
both scheme distribution and window duties?
A SMP may be assigned either scheme distribution
duties or window duties, but not both.
3.What type of mixed
duty assignments are permitted under the MOU?
Some examples are: SMP with either window
duties or scheme distribution duties (but not both); Sales, Service
and Distribution Associate with SMP duties added (only in those
instances where the distribution is non-scheme); Mail Processing
Clerk with SMP duties added.
_________________________________________________________
Doug A. Tulino
William Burrus
Manager
President
Labor Relations Policies and Programs
American Postal Workers Union, AFL-CIO
Date: June 5, 2002
MOU / Q&A
MAIL PROCESSING CLERK POSITION APWU 05/09/2002,
06/05/2002
Mail Processing Clerk
Questions & Answers
The following clarification is provided to Questions 3 and 4 of
the May 9, 2002 Memorandum of Understanding (MOU) regarding the
Mail Processing Clerk position.
Does this give employees
day-to-day seniority rights?
Yes, when moving Mail Processing Clerk employee(s)
with the same skills out of their principal assignment area, they
will be moved by juniority. Applying seniority in this manner is
limited strictly to the provisions of the May 9, 2002 Memorandum
of Understanding.
What does day-to-day
seniority mean for this application?
It means that when the employer determines
a need to assign a Mail Processing Clerk employee or a number of
Mail Processing Clerk employees from their principal assignment
area in accordance with the May 9, 2002 MOU, the Mail Processing
Clerk employees with the same skills are moved by juniority (with
the noted exception in Question 1 of the May 9, 2002 questions).
As an example, there are two Mail Processing Clerk employees with
the same skills in their duty assignment and the same principal
assignment area; management determines it needs one of these Mail
Processing Clerk employees to work outside the principal assignment
area. When moving the Mail Processing Clerk employee, management
will take the junior Mail Processing Clerk employee with the skills.
Again, applying seniority in this manner is limited to the terms
of the May 9, 2002 MOU.
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MEMORANDUM
OF UNDERSTANDING BETWEEN THE UNITED STATES POSTAL SERVICE
AND THE AMERICAN POSTAL WORKERS UNION, AFL-CIO
RE: Mail Processing
Clerk Position
The Postal Service notified the American Postal Workers Union (APWU)
by letter dated March 1, 2002, of its' decision to implement a new
position of Mail Processing Clerk pursuant to Article 1, Section
5 of the USPS/APWU Collective Bargaining Agreement. The Postal Service
additionally notified the APWU by letter dated April 30, 2002, that
the Mail Processing Clerk position would become effective May 4,
2002.
The parties agree that the Mail Processor position duties and responsibilities
will be combined with Level 5 Mail Processing and Distribution positions'
duties to establish one position description entitled Mail Processing
Clerk, PS-5. The Mail Processing Clerk, PS-5 position will replace
the following job descriptions:
Mail Processor, PS-5
Distribution Clerk, PS-5
Optical Character Reader Operator, PS-5
Implementation Procedures
All current employees in the position descriptions listed above
will be automatically placed in the newly established Mail Processing
Clerk position.
Mail Processing Clerk, Level 5, notice of duty assignments, when
posted, will continue to contain information required in Article
37.3.E., which includes in #5:
"The principal assignment area (parcel post, incoming or outgoing
in the main office, or specified station, branch, or other location(s)
where the greater portion of the assignment will be performed)."
The employees' current duty assignments will continue unless changed
by management in accordance with the appropriate provisions of the
Collective Bargaining Agreement. It is understood that employees
in the Mail Processing Clerk, Level 5 position may be assigned in
mail processing operations in accordance with the employees' training
and qualifications, and in accordance with the Collective Bargaining
Agreement.
This understanding is made for the purposes described above and
is not intended to alter any of the provisions of the Collective
Bargaining Agreement. This agreement is made without prejudice or
precedent to either party's position with respect to position descriptions
or any other provision of the National Agreement.
Peter A. Sgro
James J. McCarthy
Manager
Director, Clerk Division
Contract Administration
American Postal Workers
U.S. Postal Service Union, AFL-CIO
Date: May 9, 2002
MEMORANDUM
OF UNDERSTANDING BETWEEN THE UNITED STATES POSTAL SERVICE AND THE
AMERICAN POSTAL WORKERS UNION, AFL-CIO
RE: Mail Processing Clerk Position
The following are questions and answers regarding the Mail Processing
Clerk Position Memorandum of Understanding (MOU) signed on May 9,
2002. This document was developed jointly by the American Postal
Workers Union (APWU) and U.S. Postal Service (USPS) and reflects
common understandings of the interpretation and application of the
provisions of the Mail Processing Clerk Position MOU.
1.Does this allow management to assign employees to other mail processing
areas?
Yes. Management may assign employees in accordance with operational
needs and the employee's qualifications. However, if there is more
than one employee working in a principal assignment area with the
necessary skills, management may move employees out of the principal
assignment area as needed by juniority.
NOTE: The only exception to this rule is if an employee with a scheme
in his/her duty assignment has not reached the current minimum 30
hour sortation requirement in an AP. In that instance, a more senior
employee may be moved out of the principal assignment area.
2.What does the term principal assignment area mean?
Principal assignment area is defined in Article 37 as follows:
"The principal assignment area (parcel post, incoming or outgoing
in the main office, or specified station, branch, or other location(s)
where the greater portion of the assignment will be performed)."
(Article 37.3.E.5)
3.Does this give employees day-to-day seniority rights?
Yes, when moving employee(s) with the same skills out of their principal
assignment area.
4.What does day-to-day seniority mean for this application?
It means that when the employer determines a need to assign an employee
or a number of employees outside of their principal assignment area,
the employees are moved by juniority (with the noted exception in
number 1). As an example, there are two employees with the same
skills in their duty assignment and same principal assignment area
and management determines it needs one to work outside the principal
assignment area. When moving the employee, management will take
the junior employee with the necessary skills.
5.With the Mail Processing Clerk, PS-05, position, how will the
employee know which duties he/she has for a duty assignment?
When posting the bid notice, management will post the duties of
the assignment and the principal assignment area.
6.Is their a requirement that the principal assignment area be posted
on duty assignments?
Yes. Article 37 requires this information on all postings. Local
practice in defining a principal assignment area will continue.
If no principal assignment area has been established for a duty assignment(s), management will determine the principal assignment
areas for those duty assignments in accordance with the definition
in Article 37, provide them to the local union and inform the employees.
7.Can a duty assignment have more than one principal assignment
area?
No.
8.Can all posted duty assignments in an installation be posted identically
with the same principal assignment area?
Not usually. Normally, in an installation, there would be more than
one principal assignment area.
9.Can a duty assignment be posted with Mail Processing (Automation)
and Manual Distribution (scheme or non-scheme) duties and responsibilities?
Yes.
10.Can you add a scheme as part of the duties of a current duty
assignment?
Yes. Schemes may be added to duty assignments and implemented in
accordance with the Collective Bargaining Agreement.
11.Can a Mail Processing Clerk duty assignment be posted with Sales
and Service Associate duties and responsibilities?
No. However, the Mail Processing Clerk may perform any of the following
duties: provide service at public window for non-financial transactions;
maintain records of mails; examine balances in advance deposit accounts;
and record and bill mail requiring special service.
12.What will be the qualifications for the new position description?
There will be a qualification standard developed for the Mail Processing
Clerk, PS-05 position description. All employees currently on the
rolls in duty assignments created from the existing position descriptions
will be deemed minimally qualified for the new position description.
13.What about training for the duty assignments?
Training will be provided as necessary on any of the duties that
are incorporated into a duty assignment when it is posted. For example,
if the principal assignment area is automation and the duty assignment
includes manual scheme distribution, the employee will be trained
on the scheme and the automation duties.
14.Will all employees currently in one of the mail processing job
descriptions listed in the MOU be considered Mail Processing Clerks?
Yes, all employees in those listed job descriptions will be placed
in the Mail Processing Clerk, PS-05 position description.
15.Will this change make any established positions obsolete?
Yes. The Mail Processor, PS-05; OCR Operator, PS-05; and Distribution
Clerk, PS-05 will be eliminated for use in future postings. However,
the Distribution Clerk, PS-05, KP12 will continue to be utilized
for ranking purposes.
16.Will the change in position title change the principal assignment
area of any of the current duty assignments?
No. For purposes of placing all employees in the newly created position
description, the individual duty assignments will carry their current
principal assignment area and duties with them.
If the former duty assignment was Mail Processor and the principal
assignment area was automation, the new duty assignment will be
Mail Processing Clerk, Level 5, with automation as the principal
assignment area. If the former duty assignment was Distribution
Clerk, 030, the new duty assignment will be Mail Processing Clerk,
PS-05, with distribution, 030 as the principal assignment area.
This change is not intended to change Local Memorandum of Understanding
(LMOU) or previously existing principal assignment areas.
In the future, management may post or re-post duty assignments,
consistent with the National Agreement and applicable LMOUs.
17.Does this change alter or amend the Local Memorandum of Understanding
(LMOU)?
No. This change also cannot be used by management to challenge previously
existing LMOU language as "in conflict and inconsistent" with the
National Agreement pursuant to the Goldberg award.
Peter A. Sgro
James P. McCarthy
Manager
Director, Clerk Division
Contract Administration
American Postal Workers
U.S. Postal Service Union, AFL-CIO
Date: May 9, 2002
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MEMORANDUM OF UNDERSTANDING BETWEEN THE
UNITED STATES POSTAL SERVICE AND AMERICAN POSTAL WORKERS UNION,
AFL-CIO
MOU
RE: Senior Mail Processors (SMP) PS-6 in Non-Maintenance Capable
Offices
1)The determination of whether an office is "non-maintenance capable"
for the purposes of this Memorandum of Understanding (MOU) shall
be governed by the provisions of the attached February 2, 1994,
grievance settlement in Case Nos. H0C-NA-C 19008 and H0C-NA-C 19010.
2)The senior bidder for all SMP positions and mixed duty assignments
which include SMP duties, will enter a deferment period and be provided
appropriate combinations of training, testing, and practical demonstration
of ability to perform in the actual position. Permanent assignment
to the duty assignment will be deferred until successful completion
of the above mentioned requirements. If the employee does not satisfactorily
complete these requirements or withdraws, the employee will be returned
to his/her former duty assignment and the next senior bidder will
be placed into training.
3)SMP duty assignments (full-time and part-time regular) may be
established as mixed duty assignments and include Mail Processing
Clerk; Window Clerk; Distribution and Window Clerk; Sales, Service
and Distribution Associate; and Sales & Service Associate duties.
4)For purposes of this agreement, management will staff non-maintenance
capable offices with a number of SMPs (either full-time regular,
part-time regular, or part-time flexible) based on the attached
criteria of active equipment.
5)This MOU will replace the April 6, 1995, MOU and is non-citable
and non-precedential concerning issues involving Clerk Craft "mixed"
duty assignments and is made without prejudice to the position of
either party concerning "mixed duty assignments" issues in general.
_______________________________________________
Peter A. Sgro
James P. McCarthy
Manager
Director, Clerk Division
Contract Administration
American Postal Workers Union, AFL-CIO
Date: May 5, 2002
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