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Attendance control

Pay Info

3971

1723

1260/1261

3189

Form 2240

F-21

F-401

 

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Clerk Craft discussion

Postal Service rolls out new pay system-TACS replaces five antiquated timekeeping systems (Federal Computer Week, 9/2/03)

 

Time and Attendance Control System (TACS)

 

 Agreement

Agreement letter between APWU and USPS

Information below is from 2002 and may not be current

Supervisor’s Responsibility
The supervisor’s responsibility includes ensuring compliance with guidelines found in the Time and Attendance Handbook (F-21) which are the following:

Identify and correct clock ring errors and discrepancies to ensure employees are properly compensated

Control access to timecards and badges for employees
Administer the leave program (ELM chapter 5) in accordance with policy and bargaining unit agreements

Inform employees of leave balances

Approve/disapprove requests for leave

Record leave in the timekeeping system

Make and monitor higher level assignments and document as appropriate
Ensure that employees are paid out-of-schedule premium when appropriate.

Monitor payment of guarantee time to ensure that employees are properly compensated

Ensure that Sunday and holiday premiums are paid correctly

Ensure that employees are paid for holiday work and holiday leave, if applicable

What documentation is required?
T
he most frequently used forms to accomplish these roles include:

3971 Notification of Absence (advice: fill out form in duplicate)

1723 Work Assignment Order (form should be completed before start of assignment)

1260/1261 Non-Transactor Report (paper timecard)

3189 Temporary change of assignment for personal convenience

TACS reports
There are numerous TACS reports that will help employees and stewards with time and attendance issues. Some of the most helpful reports:

Employee All (ETC everything Report)
Missing Time Report
Clock Ring Error (CRE) Report
Daily Hours Report
Overtime Alert (A must when investigating Overtime Bypass grievance)
Hours Type Inquiry

What is a pay adjustment?
P
ay adjustments are the actions taken to correct employees’ pay when they are not properly compensated for hours worked or leave taken.

What are some types of pay adjustments?

Higher Level
Grievances
Premium pay
Leave
Guarantee Time
Overtime

What documentation is required?
Form 2240, Pay Adjustment
Locally required documents to justify the adjustment (i.e. copy of pay stub and employee’s clock rings)
 

Holiday scheduling premium
A holiday scheduling premium must be paid when the holiday schedule is not posted in accordance with national agreements. This premium is equal to 50 percent of the amount paid to eligible employees for time actually worked on a holiday or on the employee’s designated holiday (except Christmas).
 

A full-time regular bargaining unit employee required or volunteering to work on a holiday or designated holiday receives holiday scheduling premium if the schedule is not posted as of Tuesday preceding the service week in which the holiday falls. This premium may not exceed 8 hours and is in addition to both holiday leave pay and holiday-worked pay.

 Who gets holiday leave?
Pay Status:
Employees must be in a pay status either the last scheduled hour before or the first scheduled hour after the holiday to receive holiday leave pay.

Eligible employees:
Full-time employee’s receive holiday leave
Part-time regular employees, including A–E postmasters normally scheduled to work at least 5 days per service week are eligible for holiday leave pay for a number of hours equal to their regular daily work schedule
Part-time regular employees who are normally scheduled to work less than 5 days per service week are ineligible, unless the holiday falls on a scheduled workday
Part-time flexible employees are not eligible for holiday leave; however, an additional pay factor is built into their basic hourly rates to compensate for holidays
Casual, temporary, and transitional employees are not eligible for holiday pay

Holiday worked pay
In addition to holiday leave, eligible employees are paid their basic hourly straight time rate for up to eight hours worked on a recognized holiday.

Christmas worked pay
Eligible employees are paid an additional 50% of their regular hourly straight time rate for up to eight hours worked on Christmas day or the day designated as the employee’s Christmas holiday. Work performed beyond eight hours is treated as overtime for bargaining unit employees. The Christmas-worked premium is not paid for overtime hours.


More information can be found in:
F-21
ELM Chapter 5
F-401


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